Project Overview
Designed and implemented custom tools and integrated systems to streamline back-of-house operations, dramatically improving staff productivity and operational efficiency across all departments of the library.
Challenge
Library staff faced inefficient workflows with disconnected systems, manual data transfer between applications, and lack of standardized processes. This resulted in wasted time, errors, and staff frustration.
Solution
Analyzed existing workflows, identified bottlenecks, and developed custom tools to automate repetitive tasks. Integrated disparate systems through APIs and custom scripts, creating seamless data flow between applications.
Technologies Used
- Python for custom tools
- RESTful API integration
- Database management (SQL)
- Batch processing scripts
- Process automation frameworks
Results
- 45% increase in staff productivity
- 75% reduction in data entry errors
- Standardized processes across departments
- Improved staff satisfaction and morale
Key Improvements
System Integration
Connected previously isolated systems for seamless data flow and reduced redundancy.
Process Automation
Automated repetitive tasks including acquisitions processing and cataloging workflows.
Standardization
Established consistent procedures and documentation across all departments.
Custom Tools
Developed department-specific utilities tailored to unique operational needs.
Impact
The workflow optimization initiative has transformed the library's internal operations, creating a more efficient and pleasant work environment for staff. By eliminating redundant processes and automating routine tasks, staff can now dedicate more time to strategic initiatives and patron services. The standardized workflows have also improved training efficiency for new employees and reduced the learning curve for existing staff adopting new procedures.